- Posted by admin
- On June 18, 2020
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Working from home has presented challenges for businesses across the world, as COVID-19 has pushed many companies to remote work. It can be difficult to communicate while working remotely, which is a serious obstacle to projects that require collaboration between coworkers and teams.
Luckily, technology has made it possible to connect and work remotely. From video conferencing to document sharing tools, there are plenty of ways to complete work projects at home. Use our tips and recommended tools to successfully complete collaborative projects with remote teams.
Project Management Tips
- Clearly Define Roles
- Communicate Frequently
- Make Room for All Voices
- Celebrate Victories
- Track All Tasks
Clearly Define Roles
When you’re starting a collaborative project, be sure to clearly define roles and responsibilities. Working with a team is a great way to split up work and use each employee’s specific strengths. Make sure it is clear who is responsible for what from the start to avoid confusion among team members.
Walk through what needs to get done, and assign roles that match each employees’ position and their skills. If there are certain tasks that don’t directly fit anyone’s position or skillset, try to see who is interested in those tasks, or let the project manager assign them as they see fit.
Defining roles and responsibilities from the beginning will ensure that remote employees can get to work without wondering where to start, and it accounts for all aspects of the project from the start.
Communication is the key to successful remote work. When you’re working on a collaborative team project, it’s even more important to communicate so that the team works like a well-oiled machine.
Try to meet at least once a week, if not more often, to check in on progress, ask for important updates, and to give team members a chance to ask questions and discuss solutions together. Depending on the size of the project and the team, you may have to meet in smaller sub-groups apart from the whole team as well.
Make Room for All Voices
Projects are meant to be collaborative, so if you’re deciding anything as a team you should include every team member’s opinions. It’s important to make sure that remote team members feel engaged with the project and feel as though their input matters. Encourage each member of the team to contribute thoughts, ideas, and opinions.
Some people are less comfortable voicing their opinions in large groups or in meetings, especially if they disagree with something, so try to make sure all voices are heard. Give each team member a chance to speak in meetings, or use other methods like online surveys, quizzes, and polls to gather feedback.
Working on a project remotely takes away some of the most fun parts of working collaboratively. To keep your team feeling united and to keep morale high, celebrate victories and benchmarks along the way. Not only will this help your team feel accomplished, but it also marks the progress towards your goal. Celebrating even small victories can boost morale and remind your employees what they’re working towards.
Track All Tasks
If communication is key to working remotely in general, organization is the key to remote project management. Projects require serious organization even when teams are collaborating in person in an office space, so it’s even more important to stay organized when working from home.
Track each task for your project and keep track of who is assigned tasks to stay on top of all of the moving parts. This is where project management tools become extremely useful. There are plenty of tools out there that help you assign tasks in a larger project and track each task and teammate along the way. Check out our favorite project management tools below!
Project Management Tools
This software helps organize your projects on an intuitive, easy to navigate dashboard. With monday.com, you can assign tasks to coworkers, share files, and see what team members are working on to track progress. You can create email reminders, send team updates, and automate workflow so that the completion of one task triggers a new one. Keep all of your files in one place, create a schedule, and use pre-built templates to create projects with ease.
Asana makes it easy to manage remote teams, with calendar tools, lists, visual timelines, and more. In Asana, you can assign tasks and subtasks to coworkers, check off completed steps, and create deadlines with reminders to keep everyone on track. Asana is easy to use, with intuitive drag and drop calendars, checklists, and labels to stay organized. They offer several different packages for project management, remote teams, workflow, productivity, and more.
Teamwork is a project management tool made with remote teams in mind, so it can be extremely helpful for remote project management. With Teamwork, you can track milestones, message coworkers, and look at both high-level overviews and detailed task updates. Teamwork even tracks metrics to show how far you’ve come, track productivity, accountability, and more.
Trello uses boards, lists, cards, and more to keep your projects on track. This software is flexible and can be used for any type of project, with the ability to create to-do lists, deadlines, comments, and more to project task cards. It has built-in workflow automation, so you can create triggers for certain tasks or for follow up. That way, when one team member completes a task, it can automate a task for their supervisor to look over work. Trello makes collaboration easy.
Stay on top of projects even while working remotely with these project management tools and tips. With good communication and organization, your business can successfully complete collaborative projects from home.
If your project is hiring, or if you need help hiring new employees to join your teams, contact TalentFleX Solutions. Whether you’re hiring a temporary project-based position, remote employees, or growing your team, our recruiters can help you find the top talent in your field.